Student Forms and Information

New and current students, this is your resource for information about recitals, room reservations, rentals, forms, juries, and more.  Use the links on the right to navigate quickly to the appropriate part of the page, or click one of the Quick Link buttons for frequently accessed materials.


Recitals

Scheduling

  • All recitals require a Recital Request Form. This form must be submitted at least 30 days out from the requested recital date and must be submitted by the 4th week of classes. Recital requests submitted less than 4 weeks out will require approval from the Director of the School of Music.
  • For all Recital Requests that require approval from the Director of the School of Music:
    • Please send an email requesting approval to michael.alexander@unco.edu.
    • Please include an explanation for why you are requesting the director's approval and why your request is necessary.
  • Please fully review the form before submitting your request.
  • For Joint Student Recitals, each student must submit their own Recital Request Form.
  • Please check the Performance and Rehearsal Calendar for availability when choosing your recital date. Please keep in mind that this calendar is updated frequently and events are scheduled on a first come, first served basis. Submitting a recital request form DOES NOT guarantee you a recital date, time or venue until the Music Office has approved it and it has been placed on the Performance and Rehearsal Calendar.
  • No recitals will be held during clear week or final’s week without consent of the Director of the School of Music.
  • Please check with Ron Brooks in the Vault to discuss date and venue possibilities, as well as options for your dress rehearsal.
SPRING 2018 STUDENT RECITAL REQUEST FORM

Deadlines

Fall 2017 Recital Request Deadline: Friday, September 15, 2017
Spring 2018 Recital Request Deadline: Friday, February 2, 2018

  • All Student Recital Requests must be submitted by the 4th week of classes and must be a minimum of 30 days out from your requested recital date. No late Student Recital Requests will be accepted without consent from the School of Music director.
  • 3 weeks out from your recital date: Program materials are due. You will be responsible for formatting your own program if materials are late. (See the Programs tab for more information.)
  • 1-2 weeks out from recital date: Return reviewed/corrected recital program to the Music Office for printing.
  • No recitals will be held during clear week or finals week without consent of the Director of the School of Music.

Venues

Recitals may be scheduled through the Music Office by submitting a Recital Request Form with the appropriate signatures. See Jennifer Knock regarding scheduling procedures. The following venues are commonly used for recitals.

Foundation Hall: Undergraduate Brass and Percussion have Foundation Hall reserved on Tuesdays at 4:40 for their recitals; however, students may elect to use and off campus venue. This hall is available for other recitals/rehearsals at the appropriate times.

Milne Auditorium: Milne is reserved for MUS 100 classes and Undergraduate recitals at 4:40pm as follows: Monday – Woodwinds, Tuesday – Voice, Wednesday – Strings, Thursday – Piano. Graduate recitals may be scheduled at 6:15 and Faculty recitals are held at 8:00. Sundays are typically reserved for dress rehearsals after 12:00pm.

Off-Campus Venues: Several area churches allow our students to use their facilities for recitals. Information about those venues is found in the School of Music Office, Room 108

View Off Campus Recital Information

Programs

The Music Office will format all recital programs as long as the program information is submitted at least 3 weeks out from the recital date. Students may elect to format their own program using the program template provided below.

Students must format any program information submitted less than 3 weeks out from the recital date by using the Student Recital Template found below.

To submit program information to the Music Office, please click on the Submit Recital Program Info link below that is relevant to your performance area. This link will take you directly to the form where you can input your information.

A formatted copy of the program will be given to your advisor to review with you and make any corrections. Accuracy is the responsibility of the student and the advisor. Corrections must be submitted at least 1 week prior to the recital. There will not be any reprints after the approval to print has been given.

Please contact the school of music at recitals@unco.edu with any questions, additional formatting requests, or for additional information.

Attention All Voice Majors: Please send your Recital Program materials directly to Belle Weathers at sophia.weathers@unco.edu. Please follow the program guidelines as set by the voice area. Your program materials are still due a minimum of 3 weeks out from your recital date.

Student Recital Template: Students that format their own program must use the template below and will need to have their program approved by their advisor and the Music Office prior to their recital. Students will be responsible for printing their own programs and must submit at least 8 copies of the approved program to the Music Office prior to the recital date.

Student Recital Template
 





 
 

Quick Links:

Music Four Year PlansSchedule your Academic Advising Appointment

Student Activity Form


Room Reservations and Rentals

  • Vault Hours

    Vault Hours

    The Vault is normally open from 8am to 5pm Monday through Friday. We cannot guarantee that we will actually be available during the hours posted because our duties frequently require that we be in another part of the building, somewhere else on campus, or away from campus. If we are not there when you come by, keep trying.

  • Locker Rentals

    Locker Rentals

    Lockers are available for rental in a variety of sizes by following these instructions:

    1. Fill out and submit the online form.
    2. Pay the rental fee of $5 per semester in person at the Vault.
    3. Your locker will be assigned at that time and you will be given the combination.
     

    Online Locker Rental Form

    The locker can be renewed on the same contract for sequential semesters, but a new contract must be signed for each school year.

    At the end of each semester, any lockers that have not been renewed are either emptied of their contents (those contents are stored in the Vault to be picked up by the person who signed the locker contract) or the lock will be changed until the fee is paid for the new semester.

  • Instrument Rentals

    Instruments can be rented through the Vault for use by UNC students enrolled in music courses for classes and performances presented by the CPVA. Here is the procedure:

    1. Fill out and submit this online form.
    2. Pay the rental fee of $25 (CASH ONLY!) in person at the Vault.
    3. Your instrument will be assigned and you can pick it up at that time.
     

    Online instrument rental form

    For those enrolled in Methods Classes (strings, woodwinds, or brass), the single $25 fee will transfer from one instrument to the next as you change instruments through the semester; however, a separate contract and fee is required for each Methods class taken.

    Rented instruments must be returned to the Vault by Wednesday of Finals Week each semester. A late fee of $5 per day will be assessed and charged to your student account for each calendar day after the due date. A Contract Extension may be requested if you need the instrument for a Final Exam on Thursday or Friday of Finals Week or if you need the instrument to play at the Commencement ceremony. Contracts will not be extended beyond the Monday following Finals Week and late fees will be assessed. If an instrument is not returned to the Vault within 30 days of its due date, the student will be charged the full replacement cost of the instrument as stated in the contract.

  • Online Room Request

    Rooms in Frasier Hall and Foundation Hall may be requested for student use by completing an online request form. Requests are processed in the order they are received, usually on the following business day. Submitting a request does not reserve the room; you will receive a confirmation email with the room reservation if we are able to fulfill your request.

    Any classroom that is normally used for music classes may be requested. Rooms in the Music Library are reserved through the Library. Practice rooms may not be reserved. Milne Auditorium can only be used by the School of Music for recitals and dress rehearsals. We do not have access to Milne before 4:30pm on weekdays because it is disruptive to classes in Kepner.

    *It is best to search by location for the room you would like to use. Frasier Hall rooms are designated as FRAS with a four digit room number, such as “0063" or “0249”. Foundation Hall is abbreviated FND.

  • Work Crew

    The UNC Music Stage Crew consists of student employees who assist with equipment set-up for performances and dress rehearsals of the School of Music. Music Stage Crew is assigned to student recitals when the Recital Request form is received in our office. If you need any special equipment or special stage set-up for a performance, (e.g., harpsichord), make sure to communicate with the Vault Supervisor at least one month before the performance. If you are interested in working on the Music Stage Crew, contact the Vault Supervisor for an interview. 

    Work Crew Online Application

  • Keys

    A select set of keys can be checked out on a short-term basis (1-3 days) from the Music Office in Frasier 108.

    To request a key for long-term use, please fill out a Key Request Form. This form must be submitted by a faculty/staff member. Students will need to have their advisor submit a key request on their behalf.


Forms

Registrar Forms

Please visit the Office of the Registrar to view forms.

 


Advising

SOM Advising Process, step-by-step                                                                 

  1. Meet with your assigned faculty advisor. You can find your assigned advisor on DegreeWorks in URSA.
    1. Undergraduates while meeting with your faculty advisor, fill out our Digital Advising Form – your faculty advisor has the link
    2. Use your four-year plan to ensure you are selecting courses accurately
    3. Unless otherwise instructed, if you are an UG student – fill out our digital advising form with your faculty member PRIOR to scheduling with Katie Runkel. If your advisor is on a sabbatical or leave, skip this step and meet with your academic advisor immediately.
    4. If you’re a Senior, or about to Student Teach, you can skip this step and schedule directly with your Academic Advisor.
  2. Set up an advising appointment by selecting "Schedule Your Academic Advising Appointment" above
    1. Fall, advising appointments begin in early October
    2. Spring appointments begin in late February/early March
  3. Meet with your designated Academic Advisor.
    1. All undergrads, seeking music majors, and music minors are assigned to Katie Runkel.
    2. All graduate students can make an appointment with either Katie Runkel, or Dr. Carissa Reddick, the Graduate Coordinator
  4. Registering for your next semester is based on how many credits you have completed. Find this number by subtracting your current semester from your total achieved on DegreeWorks. Check the Registrar website here to view your specific date: Registration Pre-Schedule
  5. If you are a Double Major, you still MUST meet with the music area to receive your PIN.

Juries

Use the buttons below to schedule your juries.