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Faculty and Staff Forms and Information

Faculty and staff, this is your resource for information about room reservations, keys, travel requests, event scheduling, dates, and more.  Use the links on the right to navigate quickly to the appropriate part of the page, or click one of the Quick Link buttons for frequently accessed materials. 

Room Reservations and Keys

  •  Online Room Requests

    Online Room Requests

    Rooms in Frasier Hall and Foundation Hall may be requested for student use by completing an online request form. Requests are processed in the order they are received, usually on the following business day. Submitting a request does not reserve the room; you will receive a confirmation email with the room reservation if we are able to fulfill your request.

    Any classroom that is normally used for music classes may be requested. Rooms in the Music Library are reserved through the Library. Practice rooms may not be reserved. Milne Auditorium can only be used by the School of Music for recitals and dress rehearsals. We do not have access to Milne before 4:30pm on weekdays because it is disruptive to classes in Kepner.

    *It is best to search by location for the room you would like to use. Frasier Hall rooms are designated as FRAS with a four digit room number, such as “0063" or “0249”. Foundation Hall is abbreviated FND.

  •  Vault Hours

    Vault Hours

    The Vault is normally open from 8am to 5pm Monday through Friday. We cannot guarantee that we will actually be available during the hours posted because our duties frequently require that we be in another part of the building, somewhere else on campus, or away from campus. If we are not there when you come by, keep trying.

  •  Keys


    A select set of keys can be checked out on a short-term basis (1-3 days) from the Music Office in Frasier 108.

    To request a key for long-term use, please fill out a Key Request Form. This form must be submitted by a faculty/staff member. Students will need to have their advisor submit a key request on their behalf.

    Key Request Form


SOM Faculty Travel Request Form

Please contact Jennifer Knock prior to starting any travel paperwork in order to learn about the current travel procedures and to receive the most recent version of all travel forms.

ALL forms of travel require a Travel Authorization (TA) form to be submitted to the Music Office, including travel that is not being funded by the School of Music or by UNC.

Please complete this form and attach it to your TA when you submit it to the Music Office.

Important Links

  • UNC Visa Card Information
  • UNC Travel Procedures
  • Accounts Payable Forms
    • Use the Accounts Payable page to find the most recent versions of the Travel Authorization (TA) Form and the Travel Reimbursement Form.
  • OSP Funding (PAT and FRPB awards, etc.)
  • Per Diem Rates
    • Domestic Travel
    • International Travel
      • Use the "Foreign Per Diem Rates by Location" page to search for the M&IE rate.
      • First and Last Days of travel will be 75% of the given M&IE rate.
      • For all other days, use the "FTR Appendix B (Breakdown of Meals/Incidentals)” page to find the breakdown for breakfasts, lunches, dinners, and incidentals.


Please use this form for all Faculty Recital Requests, Guest Artist Recital/Masterclass Requests, Faculty Directed Small Ensemble Recital Requests, and Other Events.

Please submit this form with as much notice as possible. Events are scheduled on a first come, first served basis according to availability. Please check the Performance and Rehearsal Calendar for potential conflicts prior to submitting the form.

Submitting this form does NOT guarantee the scheduling of your event until it has been approved and placed on the SOM Performance and Rehearsal Calendar.

Faculty Event Request Form

Dates and Deadlines

SOM Faculty Meetings

Mondays at 12:20pm (unless otherwise announced)
Frasier 249

  • Fall 2018 
    • August 15
    • September 10
    • October 1
    • November 5
  • Spring 2019
    • January 7
    • February 4
    • March 4
    • April 1
SOM Audition Dates
  • Saturday, February 2, 2019
  • Monday, February 18, 2019
  • Saturday, February 23, 2019
  • Saturday, March 2, 2019
  • SOM Common Hour Dates
SOM Common Hour Dates
  • Fall 2018 
    • August 27
    • September 17
    • October 8
    • November 12
  • Spring 2019 
    • January 28
    • February 11
    • February 25
    • March 25
    • April 8
    • April 22
SOM Deadlines
Syllabi and Faculty Schedules Due
  • Fall 2018: September 28
  • Spring 2019: January 23
  • Fall 2019: September 13
  • Spring 2020: January 22
 Recital Request Deadlines
  • Fall 2018: September 14
  • Spring 2019: February 1
  • Fall 2019: September 20
  • Spring 2020: January 31