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Student Forms and Information

New and current students, this is your resource for information about recitals, room reservations, rentals, forms, juries, and more.  Use the links on the right to navigate quickly to the appropriate part of the page, or click one of the Quick Link buttons for frequently accessed materials.



  • All recitals require a Recital Request Form. This form must be submitted at least 30 days out from the requested recital date and must be submitted by the 4th week of classes. Recital requests submitted less than 4 weeks out will require approval from the Director of the School of Music.
  • For all Recital Requests that require approval from the Director of the School of Music:
    • Please send an email requesting approval to recitals@unco.edu
    • Please include an explanation for why you are requesting the director's approval and why your request is necessary.
  • Please fully review the form before submitting your request.
  • For Joint Student Recitals, each student must submit their own Recital Request Form.
  • Please check the Performance and Rehearsal Calendar for availability when choosing your recital date. Please keep in mind that this calendar is updated frequently and events are scheduled on a first come, first served basis. Submitting a recital request form DOES NOT guarantee you a recital date, time or venue until the Music Office has approved it and it has been placed on the Performance and Rehearsal Calendar.
  • No recitals will be held during clear week or final’s week without consent of the Director of the School of Music.
  • Please check with Ron Brooks in the Vault to discuss date and venue possibilities, as well as options for your dress rehearsal.

Room Reservations and Rentals

  • Vault Hours

    Vault Hours

    The Vault is normally open from 8am to 5pm Monday through Friday. We cannot guarantee that we will actually be available during the hours posted because our duties frequently require that we be in another part of the building, somewhere else on campus, or away from campus. If we are not there when you come by, keep trying.

  • Locker Rentals

    Locker Rentals

    Lockers are available for rental in a variety of sizes by following these instructions:

    1. Fill out and submit the online form.
    2. Pay the rental fee of $10 per semester in person at the Vault. (Cash only)
    3. Your locker will be assigned at that time and you will be given the combination.

    Online Locker Rental Form

    The locker can be renewed on the same contract for sequential semesters, but a new contract must be signed for each school year.

    At the end of each semester, any lockers that have not been renewed are either emptied of their contents (those contents are stored in the Vault to be picked up by the person who signed the locker contract) or the lock will be changed until the fee is paid for the new semester.

    Drum Locker Rentals

    If you are a UNC Student, drum set is your primary instrument, and you are enrolled in drum set lessons, please use this form to rent a locker

    Drum Locker Rental Form

  • Instrument Rentals

    Instruments can be rented through the Vault for use by UNC students enrolled in music courses for classes and performances presented by the CPVA. Here is the procedure:

    1. Fill out and submit this online form.
    2. Pay the rental fee of $35 (CASH ONLY!) in person at the Vault. If a second instrument is rented in the same semester, the fee for that instrument is an additional $25. The fees for any instruments beyond those two will be waived.
    3. Your instrument will be assigned and you can pick it up at that time.

    Online instrument rental form

    For those enrolled in Methods Classes (strings, woodwinds, or brass), the single $35 fee will transfer from one instrument to the next as you change instruments through the semester; however, a separate contract and additional fee of $25 is required for students taking more than one Methods class in a semester.

    Rented instruments must be returned to the Vault by Wednesday of Finals Week each semester. A late fee of $5 per day will be assessed and charged to your student account for each calendar day after the due date. A Contract Extension may be requested if you need the instrument for a Final Exam on Thursday or Friday of Finals Week or if you need the instrument to play at the Commencement ceremony. Contracts will not be extended beyond the Monday following Finals Week and late fees will be assessed. If an instrument is not returned to the Vault within 30 days of its due date, the student will be charged the full replacement cost of the instrument as stated in the contract.

  • Online Room Request

    Rooms in Frasier Hall and Foundation Hall may be requested for student use by completing an online request form. Requests are processed in the order they are received, usually on the following business day. Submitting a request does not reserve the room; you will receive a confirmation email with the room reservation if we are able to fulfill your request.

    Any classroom that is normally used for music classes may be requested. Rooms in the Music Library are reserved through the Library. Practice rooms may not be reserved. Milne Auditorium can only be used by the School of Music for recitals and dress rehearsals. We do not have access to Milne before 4:30pm on weekdays because it is disruptive to classes in Kepner.

    *It is best to search by location for the room you would like to use. Frasier Hall rooms are designated as FRAS with a four digit room number, such as “0063" or “0249”. Foundation Hall is abbreviated FND.

  • Work Crew

    The UNC Music Stage Crew consists of student employees who assist with equipment set-up for performances and dress rehearsals of the School of Music. Music Stage Crew is assigned to student recitals when the Recital Request form is received in our office. If you need any special equipment or special stage set-up for a performance, (e.g., harpsichord), make sure to communicate with the Vault Supervisor at least one month before the performance. If you are interested in working on the Music Stage Crew, contact the Vault Supervisor for an interview. 

    Work Crew Online Application

  • Keys

    A select set of keys can be checked out on a short-term basis (1-3 days) from the Music Office in Frasier 108.

    To request a key for long-term use, please fill out a Key Request Form. This form must be submitted by a faculty/staff member. Students will need to have their advisor submit a key request on their behalf.

Forms and Resources

Registration Override Request


SOM Advising Process, step-by-step                                                                 

  1. Meet with your assigned faculty advisor. You can find your assigned advisor on DegreeWorks in URSA.
    1. Undergraduates while meeting with your faculty advisor, fill out our Digital Advising Form – your faculty advisor has the link
    2. Use your four-year plan to ensure you are selecting courses accurately
    3. Unless otherwise instructed, if you are an UG student – fill out our digital advising form with your faculty member PRIOR to scheduling with Katie Runkel. If your advisor is on a sabbatical or leave, skip this step and meet with your academic advisor immediately.
    4. If you’re a Senior, or about to Student Teach, you can skip this step and schedule directly with your Academic Advisor.
  2. Set up an advising appointment by selecting "Schedule Your Academic Advising Appointment" above
    1. Fall, advising appointments begin in early October
    2. Spring appointments begin in late February/early March
  3. Meet with your designated Academic Advisor.
    1. All undergrads, seeking music majors, and music minors are assigned to Katie Runkel.
    2. All graduate students can make an appointment with either Katie Runkel, or Dr. Carissa Reddick, the Graduate Coordinator
  4. Registering for your next semester is based on how many credits you have completed. Find this number by subtracting your current semester from your total achieved on DegreeWorks. Check the Registrar website here to view your specific date: Registration Pre-Schedule
  5. If you are a Double Major, you still MUST meet with the music area to receive your PIN.


Use the buttons below to schedule your juries.