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Student Forms and Information

New and current students, this is your resource for information about recitals, room reservations, rentals, forms, juries, and more.  Use the links on the right to navigate quickly to the appropriate part of the page, or click one of the Quick Link buttons for frequently accessed materials.



Recital slots for Fall 2023 will be available in May

  • Scheduling

    Scheduling Process


    Check Availability 

    • Check the Master Calendar for availability and discuss your date with your teacher, accompanist, and any additional performers.
    • Recitals will not be scheduled concurrently with PVA Performances.
    • Submitting a recital request form DOES NOT guarantee you a recital date, time or venue until the PVA Events & Ensembles Office has approved it and it has been placed on the Performance and Rehearsal Calendar.
    • No recitals will be held during finals week without director approval. 


    Submit the the Recital Request Form

    • Recital requests are due at least 35 days prior to the scheduled event. 
    • For joint recitals, please complete only one recital request.
    • Once received, recital requests will be routed to your applied faculty for approval. You can view your recital status in the Event Portal. 
    • Recitals are scheduled on a first-come first-served basis.
    • Recital requests for Milne Auditorium will be confirmed after the first week of classes. 


    Log in to your Event Portal

    • At least 21 days prior to your recital, log in to your Event Portal to submit program/tech information.
    • Your Event Portal will list all of the details for your recital, as well as the Crew who will be on hand to manage logistics. 
    • At least 21 days prior to your recital, Request a Dress Rehearsal


    Spread the Word!

  • Deadlines


    • All Student Recital Requests must be submitted 35 days prior to the performance date.
    • 21 days before your recital date:
    • 17 days before your recital date you will recieve a draft of your program
    • 10 days before your recital date: revisions are due
    • 5 days before your recital date: final draft available
    • 2 days before your recital date: programs published online
  • Venues


    Recitals must be scheduled by submitting the online Student Recital Request Form. See the Scheduling tab for more information.

    Dress Rehearsals in the UNC venues will be scheduled after your recital date has been confirmed by the PVA Events & Ensembles Office

    Recital times are no longer dependent on MUS 100 meeting times. Any recital time in any venue will be open to all students with requests processed in the order they are received.

    The following venues are commonly used for recitals:

    Milne Auditorium
    • Tuesday & Thursday: 5:00pm & 6:30pm
    Campus Commons Rehearsal Hall
    • Monday & Friday: 12:20pm (JAZZ ONLY)
    • Monday, Wednesday & Friday: 5:00pm & 6:30pm

    *No student recitals will be scheduled in the Campus Commons Performance Hall

    Off-Campus Venues

    Several area churches allow our students to use their facilities for recitals. Information about those venues can found in the School of Music Office. Please note: It is the student’s responsibility to schedule off campus recital venues, and it is the student’s responsibility to cover any rental fees for those venues. UNC staff will not schedule off campus venues for students!

    UNC piano tunings/maintenance will only be provided for UNC School of Music venues.

  • Programs



    The Music Office will format all recital programs as long as the program information is submitted to the Event Portal at least 21 days out from the recital date. Students may elect to format their own program using the program template provided below.

    A formatted copy of the program will be sent to you and your applied faculty 17 days out from your recital to review. Accuracy is the responsibility of the student and the applied instructor. Corrections must be submitted at least 10 days prior to the recital. For Fall 2021, the School of Music will only be providing digital programs, accessible via your event listing at tickets.unco.edu. 

    Please contact the the Events and Ensembles Office at PVAEvents@unco.edu with any questions, additional formatting requests, or for additional information.

    Submit Program Information

    Student Recital Template

    Students that format their own program must use the template below and will need to have their program approved by their advisor and the PVA Events and Ensembles Office prior to their recital. Students will be responsible for distributing their own programs and must submit a digital copy to PVAEvents@unco.edu


Room Reservations and Rentals

  • Vault Hours

    Vault Hours

    The Vault is normally open from 8am to 5pm Monday through Friday. We cannot guarantee that we will actually be available during the hours posted because our duties frequently require that we be in another part of the building, somewhere else on campus, or away from campus. If we are not there when you come by, please email Derek.Waston@unco.edu

  • Locker Rentals

    Locker Rentals

    Lockers are available for rental in a variety of sizes by following these instructions:

    1. If this is your first time logging-in to the Locker/Key Request form, Create a New Account
    2. Fill out and submit the online form & pay the locker rental fee by credit card. 
      • Lockers no longer come with locks, you may purchase a lock from UNC for $10 or supply your own.
    3. When your locker is ready, you will be notified via email. 

    Locker Rental

    The locker can be renewed on the same contract for sequential semesters, but a new contract must be signed for each school year.

    At the end of each semester, any lockers that have not been renewed are either emptied of their contents (those contents are stored in the Vault to be picked up by the person who signed the locker contract). 

  • Instrument Rentals

    Instrument Rentals

    Instruments can be rented through the Vault for use by UNC students enrolled in music courses for classes and performances presented by PVA.

    1. If this is your first time logging-in to the Instrument Rental Form, Create a New User Account
    2. Complete the online rental form and pay the rental fee via credit card
      • First instrument - $35.00
      • Second instrument - $25.00
      • More than two instruments is a flat fee of $60.00
    3. You will be notified via email when your instrument is available for pickup.

    Instrument Rental

    For those enrolled in Methods Classes (strings, woodwinds, or brass), the single $35 fee will transfer from one instrument to the next as you change instruments through the semester; however, a separate contract and additional fee of $25 is required for students taking more than one Methods class in a semester.

    Rented instruments must be returned to the Vault by Wednesday of Finals Week each semester. A late fee of $5 per day will be assessed and charged to your student account for each calendar day after the due date. A Contract Extension may be requested if you need the instrument for a Final Exam on Thursday or Friday of Finals Week or if you need the instrument to play at the Commencement ceremony. Contracts will not be extended beyond the Monday following Finals Week and late fees will be assessed. If an instrument is not returned to the Vault within 30 days of its due date, the student will be charged the full replacement cost of the instrument as stated in the contract.

  • Online Room Request

    Online Room Request

    Rooms in Frasier Hall and Campus Commons may be requested for student use by completing an online request form. Requests are processed in the order they are received, usually on the following business day. Submitting a request does not reserve the room; you will receive a confirmation email with the room reservation if we are able to fulfill your request. 

    Any classroom that is normally used for music classes may be requested. Rooms in the Music Library are reserved through the Library. Practice rooms may not be reserved. Milne Auditorium can only be used by the School of Music for recitals and dress rehearsals. We do not have access to Milne before 4:30pm on weekdays because it is disruptive to classes in Kepner.

    *It is best to search by location for the room you would like to use. Frasier Hall rooms are designated as FRAS with a four digit room number, such as “0063" or “0249”.

  • Work Crew

    Work Crew

    The UNC Music Stage Crew consists of student employees who assist with equipment set-up for performances and dress rehearsals of the School of Music. Music Stage Crew is assigned to student recitals when the Recital Request form is received in our office. If you need any special equipment or special stage set-up for a performance, (e.g., harpsichord), make sure to communicate with the Vault Supervisor at least one month before the performance. If you are interested in working on the Music Stage Crew, contact the Vault Supervisor for an interview. 

    Work Crew Online Application

  • Keys


    A select set of keys can be checked out on a short-term basis (1-3 days) from the Music Office in Frasier 108.

    To request a key for long-term use, please fill out a Key Request Form. Keys may be requested by students, but will need to be approved by a faculty/staff member. 

    1. If this is your first time requesting a key, Create a New User Account. 

    2. Login to the Key Request form 

    3. Complete required fields and select the faculty member that will approve this request. 

    4. If you don't see an option in the dropdown, type the number into the search field. 

    5. The Key Office will notify you when your keys are ready for pickup. 

    Key Request Form


Common Hour

Upcoming Events

See the Full Event Schedule

If you are not finding an event listed, please email PVAEvents@unco.edu

Pi Kappa Lambda Fee

Use the link below to pay the one time $65.00 Pi Kappa Lambda Fee.

 Pay Pi Kappa Lambda Fee

Health and Safety

Curricular Practical Training

Curricular Practical Training: UNC School of Music students routinely participate in paid and unpaid teaching and performance opportunities both on and off campus to develop as performers and educators during their degree programs. Although the expectation is not explicit in the catalog requirements, practical application and participation is an expected and necessary part of the curriculum for all School of Music students. Students are expected to work with their applied teacher and area faculty to evaluate the applicability of teaching or performance opportunities to their program of study.